About billing

Billing may occur upon return of the equipment or at periodic intervals (Billing Cycles) as defined by the rental contract. Rental billing upon the return of the equipment will include the outstanding fixed charges as well as the actual utilization charges. Additional charges may be added, such as a charge for damage. Credits may also be applied, such as the refunding of maintenance expenses paid by the customer. Taxes will be applied according to the rental agreement.

The periodic billing process calculates the fixed charges per period. The usage charges are either accrued until the settlement of the rental contract, or charged at each period based on the most recent usage values available. When actual values are not available, estimated values can be used. The final billing will always use actual usage values, possibly resulting in a credit charge if the previous estimates were too high.

A substitute unit should be billed the variable charges, but not the fixed amount. A substitute unit rate may have been defined. Note that sub miles are only billed on leases once the rental agreement is closed.

Drop-off charges are recorded as miscellaneous charges.

The standard steps for a monthly billing run are:

1. Run the Billing Reading Input Report.

2. Record the Billing Readings.

3. Record Miscellaneous Charges and Credits throughout the month as they occur, or record them now.
4. Record Manual Charges and Credits throughout the month as they occur, or record them now.
5. Create the Billing Records and print a proof.
6. Review the billing proof.
7. Review the Billing Records.
1. Edit if needed.
2. If detail has been changed, recalculate the tax.
3. Override the tax if required.
4. Select the records to be posted.
5. Post the billing records. This creates invoices and receivables.

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