Record billing readings from preload - step 2

This step allows you to enter the meter readings that were reported on the Billing Readings Input Report.

1. At the Asset Management main menu, select Customer | Billing | Record Billing Readings From Preload. The Enter Billing Readings screen appears.
2. Fill in the fields as required.

   Job Numberis the job number that was printed on the Distance Billing Input Report. It is required.

   Responsible/Charge Facilityis a specific responsible facility to work with. Leave blank for all. You can click on the Prompt button to select the facility from a list.

   Customer Numberis a specific customer to work with. Leave blank for all. You can click on the Prompt button to select the customer from a list.

   Contract Typeis a specific type of contract to work with. Leave blank for all. You can click on the Prompt button to select the contract type from a list.

   Reading Dateis the date that will appear as the default reading date on the next screen.

   Actual or Estimatespecifies whether the readings to be entered are actuals or estimates.

   Meter Changespecifies whether the readings to be entered are as a result of a meter change.

3. Click Enter . The Record Billing Readings change screen appears, listing all units that were included on the report.
4. Enter all the applicable meter readings that were filled in on the Billing Readings Input Report, and change any fields as required.

   Reading Dateis the date that will be attached to the reading.

   Readingis the equipment unit's current reading for the metric type.

   UOMis the unit of measure used for the reading. You can right-click in the field and select Prompt to select the unit of measure from a list.

   Metric Typeis the type of reading that was taken. You can right-click in the field and select Prompt to select the metric type from a list.

   A/Eflags whether the reading is actual or estimate. You can right-click in the field and select Prompt to select the flag from a list.

   Meter Changeflags whether or not this reading is a meter change. You can right-click in the field and select Prompt to select the flag from a list. Note that a specific procedure must be followed when making a meter change.

5. Click Enter to save the readings.
6. To manually add meter readings for units that don't appear on the list, click Add . The Record Billing Readings add screen appears.
7. Fill in the fields as required.

   Unitis the equipment unit the reading is for. You can right-click in the field and select Prompt to select the unit from a list.

   Reading Dateis the date that will be attached to the reading.

   Readingis the equipment unit's current reading for the metric type.

   UOMis the unit of measure used for the reading. You can right-click in the field and select Prompt to select the unit of measure from a list.

   Metric Typeis the type of reading that was taken. You can right-click in the field and select Prompt to select the metric type from a list.

   A/Eflags whether the reading is actual or estimate. You can right-click in the field and select Prompt to select the flag from a list.

   Meter Changeflags whether or not this reading is a meter change. You can right-click in the field and select Prompt to select the flag from a list. Note that a specific procedure must be followed when making a meter change.

8. Click Enter to save the new readings.
9. Click Change . The Record Billing Readings change screen appears.
10. Click Post to have the readings accepted in the system to be used in your next billing run.

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