Receive parts on a purchase order

1. At the EMMS main menu, click the Purchasing button. The Work With Outstanding POs display screen appears.
2. Right-click on the purchase order and select Receipts. The Record Receipts change screen appears.
   • Non-stocked parts will be color-coded blue.

     Receiving non-stocked parts: row, shelf, and bin cannot be entered for non-stocked parts.

     • If the unknown direct purchase part receipt allowed business parameter is set to Confirm, and the miscellaneous confirmation has not been done, an error message will be displayed advising you to replace or confirm the unknown part and that receipt of this unknown part will not be allowed.
     • The quantity receipt cannot be different than the quantity ordered for non-stocked parts. Non-stocked parts cannot have multiple receipts per line. A receipt quantity that is different from the order quantity may be entered, and the system will change the order quantity (and work order quantity) accordingly. This effectively forces the received quantity to be the same as the ordered quantity.
     • • The purchase agent limits will be rechecked if the quantity is changed. If the limit is exceeded, an error message will be displayed and the receipt will not be recorded.
3. Fill in the fields as required.

   Packing Slipis the number identifying the packing slip that came with the goods. It is optional.

   Way Billidentifies the way bill that came with the goods. It is optional.

   Received Quantityis the number of units of the item that are being received. A warning message is issued if the PO quantity is negative (i.e. a return) and the resulting warehouse quantity will be negative. This is a warning only, allowing you to enter the information on the receipts and then exit to investigate the warehouse quantity.

   Row/Shelf/Binare the row, shelf, and bin where the item will be stocked. These will default to the item's preassigned location if there is one. You can right-click in the fields and select Prompt to select the locations from a list. When prompting, you are taken to preassigned locations of the part if it has any; if it does not, you are taken to existing item balance detail locations. The preassigned location panel has function keys that allow you to go to the existing locations or a full warehouse list.

4. Click Enter . If any of the items are serialized, the Record Serial #s screen appears.
   1. Type in the serial numbers.
   2. Click Enter .
5. You can now post the receipt, or post the receipt and enter the invoice.

Note that although regular and sublet purchase orders cannot be created for vendors whose held status has been set to Yes, held vendors can be on the receipt of sublet POs, in case the vendor was held after the PO was created but still must be paid for the particular sublet.

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