Customer price books

Having a customer price book allows for pricing that is different from the shop and customer class rates.

1. At the Asset Management main menu, click on the Customer button. The Work With Customers display screen appears.
2. Right-click on the customer and select Edit Customer. The Edit Customer change screen appears.
3. Click Price Book . The Edit Customer Price Book add screen appears.
4. Fill in the fields as required.

   Effective Dateis the date the price book goes into effect for the customer. It can be a future date.

   Expiry Dateis the date the price book will end. It is optional.

5. Click Enter to save the price book.
6. Click Change . The Edit Customer Price Book change screen appears.
7. Right-click on the effective date and select Change. The Edit Customer Base Rate change screen appears.
8. Fill in the fields as required.

   Cost Typeidentifies whether the pricing is for labor, materials, environmental charges, supplies, sublet labor, or sublet material. Each cost type must appear at least once on a price book. You can right-click in the field and select Prompt to select the cost type from a list.

   Rate Typeidentifies the type of rate this is. You can right-click in the field and select Prompt to select the rate type from a list. Possible values are:
   - Fixed - a dollar amount regardless of the actual costs;
   - Margin - a margin is applied; invoice amount = cost / (1 - rate);
   - Markup - a markup is applied; invoice amount = cost * rate;
   - Per Hour - a rate per labor hour;
   - Percent of Labor;
   - Flow Through - invoice amount is the same as the cost amount;
   - Markup PO Price - markup the part based on the PO price instead of the average cost. The cost from the PO directly linked to the work order will be marked up. If the part is not linked to a work order, the last purchased cost for the item at the warehouse will be used. If this value is not found or is zero, the average cost from the associated requisition line will be marked up.

   Customer Rateis the rate to be charged, to 3 decimal places. If the rate will be stepped, this field must be left blank.

   Minimum Amountis a minimum amount to be charged, if applicable.

   Maximum Amountis a maximum amount to be charged, if applicable.

   Discount %is a percent discount to be offered, if applicable.

   Discount Amountis a flat-rate discount offered, if applicable.

   Equipment Typeis a specific type of equipment the rate will apply to. Leave blank to apply the rate to all equipment types. You can right-click in the field and select Prompt to select the equipment type from a list.

   Facilityis the repair facility of the work order if the customer will have different price book rates by facility. Leave blank if the rates will apply to all facilities. You can right-click in the field and select Prompt to select the facility from a list. The combination of equipment type and facility is allowed; the hierarchy for looking up price books on a customer is:
       1. Facility/equipment type
       2. Equipment type (no facility)
       3. Facility (no equipment type)
       4. No facility, no equipment type

9. Click Enter to save the rates.
10. If required, you can now enter stepped rates, item rates, activity rates, category rates, manufacturer rates, pay type rates, PI definitions for any of the cost types, and miscellaneous charges for the price book.

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