Void a PO that has an accrued liability balance
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Void a PO that has an accrued liability balance (or Make an accrued liability adjustment)  

You can void a PO that has an accrued liability balance by creating a GL transaction that offsets the outstanding balance (AL or SIP) against the GL account. For a PO in Partial/Goods Received status, it will cancel the outstanding balance and remove outstanding parts from on order amounts. The PO/TP will be set to Closed/Closed status.

  1. At the EMMS main menu, select Material | Purchasing and Receiving | Purchase Orders.
    • The Work With Outstanding POs display screen appears.
  2. Right-click on the PO (which will have a PO Status of Closed or Partial) and select Display.
    • The Display Purchase Order screen appears.
  3. Click PO Audit .
    • The PO Line Audit Information display screen appears.
  4. Click Acctg .
    • The PO Accounting Transactions display screen appears.
  5. Click Accrued Liability Adjustment .
    • The PO Accrued Liability Amounts display screen appears. (The work order will be locked when this screen is accessed.)
  6. Click Create Adjustment .
    • As long as the accrued liability balance is not zero, the Accrued Liability Adjustment screen appears.
  7. If required, change the Transaction Date for the adjustment.
  8. Click Enter .
    • The Confirm prompt appears.
  9. Click Confirm.
    • The Edit GL Transaction change screen appears for the adjustment.
  10. Click Add .
    • The Edit GL Transaction add screen appears.
  11. Enter an offsetting GL account using a non-capital cost account, and enter an amount that will offset the accrued liability entry. The GL transaction total must equal zero.
  12. Click Enter to save the entry.
  13. Click Exit .
    • The PO Accrued Liability Amounts display screen appears with your GL transaction.
  14. Exit back to the Work With Outstanding POs screen.
    • The PO status and receipt status will both be Closed (you may need to refresh the screen to see the new statuses).
    • The On Order part quantity will be reduced by the quantity you didn't receive on your PO.

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