Enrich EMMS Online Help

Add sublet part to inventory  

1. At the EMMS main menu, select Material | Item Administration | Inventory Items.
   • The Inventory for Warehouse display screen appears.
2. Click All Whs or the All Warehouses button.
   • The Inventory Quantity display screen appears.
3. Click Sublet Parts .
   • The Sublet Parts display screen appears.
4. Right-click on the part and select Add to Inventory.
   • The Item Master Information change screen appears.
5. Fill in the fieldsfields as required.

   Allow Substitute - if checked, another item can be used in place of this one if this one is not available. The other items are defined through the Substitute Items option.

   Alternate Part # is a different number that can be used to identify the part. It is optional. If used, you can set your initial part search to start with this value.

   Core Part # identifies the core part, if applicable. If you enter a part number for the core that doesn't currently exist, an item master record is created for it that is linked to the parent. You can click on the Prompt button to select the core part from a list.

   Default Vendor is the company the item is normally purchased from. You can click on the Prompt button to select the vendor from a list.

   Description is the name of the part. The format of the name should be consistent so it will be easier to find (e.g. noun first, followed by an adjective describing the part: Lamp, Dome), and it should include as much detail as possible.

   Expense Item identifies whether this item is expense or stocked.

   GST Category defines the amount of federal tax that is charged on this item. You can click on the Prompt button to select the tax category from a list.

   Hazardous Material is the category of hazardous material this item belongs to. It is optional. You can click on the Prompt button to select the hazardous material category from a list.

   Item Category identifies the kind of item this is. Separating items into categories allows the parts manager to automatically charge different expense accounts for use of parts. It is also used to separate parts into groups for purchasing; a purchase agent can be authorized to purchase only certain categories of inventory. Note that cores have their own category. You can click on the Prompt button to select the item category from a list.

   Item Freeze Flag identifies whether the item is frozen on issue, frozen on purchase, frozen on both, not frozen, or discontinued. This lets you freeze the issue of a part, or freeze the purchase. You can click on the Prompt button to select the freeze flag from a list.

   Item Manufacturer is the company that makes the item. You can click on the Prompt button to select the manufacturer from a list.

   Item Type Code identifies whether the item is purchased, manufactured, or core. You can click on the Prompt button to select the item type from a list.

   Manufacturer Item # is the number used by the manufacturer of the part to identify it. It is optional.

   Measurement Device identifies what kind of measurements are tracked on the part, if any; e.g. days in service, brake pad thickness, tire groove height, etc. You can click on the Prompt button to select the metric from a list.

   Min/Max Qty - the first field is the minimum number of units of the item allowed in stock before an order must be issued. The second field is the maximum number of units of the item allowed in stock; the units ordered on a purchase order plus the units available in stock cannot exceed this number. They are optional.

   Multiple Location - if checked, the item will have more than one location (row/shelf/bin) in the warehouse.

   Override Vendor is the vendor used for the part at your warehouse, if different from the Default Vendor. You can click on the Prompt button to select the vendor from a list.

   Primary Location Row/Shelf/Bin is the first row, shelf, and bin the item is stocked in at the your warehouse. You can click on the Prompt button to select the row, shelf, and bin from a list.

   Product Category is a second level of grouping items within item categories for restriction of purchase agent authority. It may also help to identify which department performs maintenance on the part. You can click on the Prompt button to select the product category from a list.

   PST Exempt identifies whether or not this item is exempt from provincial or state sales tax.

   Purchase UOM is the unit of measure used to purchase the item from the vendor, i.e. the vendor's unit of measure for the item. You can click on the Prompt button to select the unit of measure from a list.

   Rebuildable is no longer used.

   Replenishment Method identifies whether re-orders of the item are based on minimum/maximum values or economic order quantity (EOQ), or if it is an expense item. You can click on the Prompt button to select the replenishment method from a list.

   Replenishment Method identifies whether re-orders of the item at your warehouse are based on minimum/maximum values or economic order quantity (EOQ), or if it is an expense item. You can click on the Prompt button to select the replenishment method from a list.

   Serialized - if checked, serial numbers for the item will be tracked in the system. This means Enrich will require serial numbers to be entered whenever the item is received in stock, transferred, counted, or used on a work order.

   Stocking UOM identifies the units used to measure the item in the stock room. You can click on the Prompt button to select the unit of measure from a list.

   UOM is the unit of measure used for the measurement device, e.g. days, inches, millimeters, etc. You can click on the Prompt button to select the unit of measure from a list.

   VMRS is the 3-part Vehicle Maintenance Reporting Standard code identifying the part, if applicable. It consists of the system code, assembly code, and part code. It can be useful to enter the system level part of the code to prevent incorrect entry of a part on work orders. You can click on the Prompt button to select the VMRS from a list.

   Warranty is a specific warranty that applies to the part. It is optional. You can click on the Prompt button to select the warranty from a list.

6. Click Enter  to save the part to inventory.
   • It will be added to the system and to your warehouse.

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