Print a purchase order

1. At the EMMS main menu, click the Purchasing button. The Work With Outstanding POs display screen appears.
2. Right-click on the purchase order and select Print.
   • If Premium Forms is not installed, the order prints on your default printer.
   • If Premium Forms is installed, the Purchase Order Print Overrides screen appears.
   • 1. Change any field value as required.

        Copiesis the number of copies of the purchase order to print.

        Email- if checked, identifies that this purchase order should be emailed to the specified vendors/recipients.

        Holdidentifies any emails that will be held.

        Holdidentifies whether the purchase order should be held in the queue until released manually rather than being printed automatically.

        Out Priorityis the priority the purchase order should have on the output queue. You can click on the Prompt button to select the priority from a list.

        Output Queueidentifies which output queue the purchase order will be placed in.

        Preview Document- if checked,identifies that you wish to preview the purchase order in your web viewer.

        Print- if checked, identifies this as an initial printing.

        Reprint- if checked, identifies this as a reprint.

        Saveidentifies whether the purchase order should be saved in the output queue after it has been printed.

        User Dataallows you to set up an identifier for the print job that will show up on the output queue. It is optional.

        Vendor Emaildisplays the email address from the vendor preferences for this purchase order if one exists. If more than 3 addresses exist, a new field will appear on the screen beside the third email saying "...More". You can use the Recipient List option to access the list of email addresses and make any changes there as required. You can click on the Prompt  button to select the email address from a list.

     2. To work with the recipient list if more than 3 email recipients are required:
        1. Click Recipient List . The Multiple Recipients change screen appears.
        2. Click Add . The Multiple Recipients add screen appears.
        3. Fill in the fields as required.

           Email Tois the email address to send the purchase order to. You can right-click in the field and select Prompt to select the address from a list.

           Contact Methodidentifies how the purchase order will be delivered. You can right-click in the field and select Prompt to select the method from a list. Options are:
                - E - email
                - H - email hold
                - P - print

        4. Click Enter to save the recipients.
        5. Click Exit to return to the Purchase Order Print Overrides screen.
     3. Click Enter .
        • If printing is selected, the purchase order will print on your default printer.
        • If email is selected, the purchase order will be emailed to the identified recipients.

Back to Purchasing