Print a group of invoices

This option allows you to select and then print multiple invoices while bringing up the override screen only once. Note that if you select different customers and different invoice types, the last invoice and customer you have selected (in GUI; the first if not using GUI) will get the defaults for the print email, etc., to load up the override screen.

1. At the Asset Management main menu, select Customer | Invoices. The Work With Invoices display screen appears.
2. Select the invoices to include:
   1. Hold down the Control key, click on an invoice, and click the left-hand Group Print icon. The invoice will be highlighted.
   2. Repeat a as needed.
3. Once all selections have been made, click the right-hand Group Print icon. The Override for Group Printing screen appears.
4. Change any field values as required.

   Print- if checked, identifies this as an initial printing.

   Reprint- if checked, identifies that this is a reprint.

   Email- if checked, identifies that the invoices should be emailed to the listed addresses.

   Customer Emaildisplays the email address from the customer preferences for the invoices, if one exists. It can be changed. You can click on the Prompt button to select the email addresses from a list. If more than 3 email addresses are required, you can use the Recipient List option to access the list of email addresses and make any changes there as required. If more than 3 email addresses exist, "...More" will appear beside the third email.

   Holdidentifies any delivery form that will be held. You can click on the downward arrow to select the flag from a list.

   Copiesis the number of copies of the invoices to print.

   Output Queueidentifies which output queue the invoices will be placed in.

   User Dataallows you to set up an identifier for the print job that will show up on the output queue. It is optional.

   Saveidentifies whether the invoices should be saved online after printing.

   Holdidentifies whether the invoices should be held in the queue until released manually rather than printing automatically.

   Out Priorityidentifies the priority the invoices should have on the output queue. You can click on the Prompt button to select the priority from a list.

5. If more than 3 email recipients are required:
   1. Click Recipient List . The Multiple Recipients change screen appears.
   2. Click Add . The Multiple Recipients add screen appears.
   3. Fill in the fields as required.

      Email Tois the email address to send the invoices to. You can right-click in the field and select Prompt to select the addresses from a list.

      Contact Methodidentifies how the invoices will be delivered. You can right-click in the field and select Prompt to select the contact method from a list. Valid values are: E - email; H - email hold; P - print.

   4. Click Enter to save the recipients.
   5. Click Exit to return to the Override for Group Printing screen.
6. Click Enter . If printing was selected, the invoices will print on your default printer. If email was selected, the invoices will be emailed to the listed customers.

Back to Customer Master or Billing