Summary unapplied capital adjustments for postable schedules

1. At the Asset Management main menu, select Assets / Asset Level Depreciation | Unapplied Capital Adjustments. The Unapplied Capital Adjustments enter screen appears.
2. Select Postable and Summary.
3. Click Enter . Creation of the work files may take a few seconds. A message is displayed while the work files are being built.
4. After the work file data has been built, the Unapplied Capital Adjustments - Summary by Unit Number and Source Document screen appears.
• When the assets assigned to a unit do not have postable depreciation schedules, the unit number will be displayed in red.
5. To view the details that make up a summary record, right-click on the line and select Details. The Details for Source Document Summary display screen appears.
6. To apply a capital adjustment, right-click on the line and select Apply to Asset Depreciation Schedules. To apply multiple capital adjustments, Control-click on each line, then click Apply to Asset Depreciation Schedules . The Select Asset for Capital Adjustment display screen appears.
1. To select the asset, right-click on it and select Select. The Confirm Apply Capital Adjustments screen appears.
• Click Enter . The capital adjustment(s) will be applied to the selected asset, and you return to the Unapplied Capital Adjustments display screen.
2. If there isn't a postable depreciation schedule for the asset, right-click on the asset and select Depreciation Schedules. The Depreciation Schedules - for Asset Number: 999 display screen appears.
• If you use this process to create the asset’s postable depreciation schedule, the capital adjustment will have been applied to the depreciation schedule. The process flow returns to the Depreciation Schedules for Asset Number: xxxxxxx screen. There is a message at the bottom of the screen indicating “YYYYY Depreciation Schedule has been activated”.
• Exit back to the Unapplied Capital Adjustments screen. The capital adjustment for that unit will not be displayed any more.
3. If the unit does not have any assets assigned yet, click Add Asset . The Add Asset screen appears.
7. To view the source transaction for a capital adjustment, right-click on the line and select Display Source Document. The appropriate source document will appear, e.g. Equipment Invoice, Add-on PO Receipt Details, etc.
8. To mark a capital adjustment as applied to a postable depreciation schedule without updating the depreciation schedule, right-click on the line and select Mark as applied but do not recalculate schedule amounts. You can only use this option when the total of the transaction amount is zero (e.g. for a capital transfer).
9. To toggle to the detail screen, click View All Details . The Unapplied Capital Adjustments - Details by Unit Number and Source Document screen appears.
10. To return to the initial data selection screen, click Start From Scratch . You return to the Unapplied Capital Adjustments enter screen, where you can choose to work with capital adjustments for a non-postable schedule type.
11. To exit to the menu, click Exit . The message “Clearing the work files” will appear while the summary and detail data is being deleted from the work files. This may take a few seconds.

Back to Asset Depreciation