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Affiliate section cross-reference table  

The national entity sets up standard contract sections for use in lease contracts in its database for all the contract sections defined in the affiliate's database. The section cross-reference allows the centralized billing system to identify the affiliate's contract sections on the national entity's system. The cross-reference must have one-to-one entry, even if the affiliate and national codes are the same.

1. At the EMMS main menu, select Customer | Centralized Billing | National Head Office | Work With Affiliates.
   • The Work With Affiliates display screen appears.
2. Right-click on the affiliate and select Section.
   • The Affiliate Section Cross-reference change screen appears.
3. Click Add .
   • The Affiliate Section Cross-reference add screen appears.
4. Fill in the fieldsfields as required.

   Affiliate Contract Section is the contract section as known in the affiliate's database.

   Affiliate Contract Type is the contract type containing the section, as known in the affiliate's database.

   Doc Sec applies to the additional sections specified in the business parameters for the additional charges to be calculated on the national entity's system. This flag is used to associate the additional charges with the appropriate section on the affiliate's system. You can right-click in the field and select Prompt to select the flag from a list. Valid values are:

   • S - calculate and subtract. The additional charges will be calculated on the national entity's system and subtracted from the associated section from the affiliate. The additional charges will also be subtracted from the generated A/P invoice to the affiliate. This is applicable to lease contracts where the additional sections are already included in the charges calculated on the affiliate's system.
   • A - calculate and add. The additional charges will be calculated on the national entity's system. The calculated charges are in addition to charges received from the affiliate and will be added to the A/R invoice to the customer. The generated A/P invoice to the affiliate is not affected. This is applicable to lease contracts where the additional sections are not included in the charges calculated on the affiliate's system.
   • N - do not calculate. The additional charges are not applicable to this section.

   Fix Sec applies to the additional sections specified in the business parameters for the additional charges to be calculated on the national entity's system. This flag is used to associate the additional charges with the appropriate section on the affiliate's system. You can right-click in the field and select Prompt to select the flag from a list. Valid values are:

   • S - calculate and subtract. The additional charges will be calculated on the national entity's system and subtracted from the associated section from the affiliate. The additional charges will also be subtracted from the generated A/P invoice to the affiliate. This is applicable to lease contracts where the additional sections are already included in the charges calculated on the affiliate's system.
   • A - calculate and add. The additional charges will be calculated on the national entity's system. The calculated charges are in addition to charges received from the affiliate and will be added to the A/R invoice to the customer. The generated A/P invoice to the affiliate is not affected. This is applicable to lease contracts where the additional sections are not included in the charges calculated on the affiliate's section.
   • N - do not calculate. The additional charges are not applicable to this section.

   National Contract Section is the contract section as it is known in the national entity's database. You can right-click in the field and select Prompt to select the section from a list.

   National Contract Type is the contract type for the section as known in the national entity's database. You can right-click in the field and select Prompt to select the contract type from a list.

5. Click Enter to save the cross-references.
6. Click Exit to return to the Work With Affiliates display screen.

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