Enrich EMMS Online Help

Work order accounts table  

Enrich looks for the following account types in this table:

• work order labor expense
• work order materials expense
• cost of parts
• revenue parts

Account look-up depends on the setting of the Finance and Admin business parameter Use Item Category When Searching WO GL Account.

1. At the EMMS main menu, select Administration | Tables --> | Administration Tables | Accounting | Defaults | Work Order Accounts.
   • The Edit WO GL Accounts change screen appears.
2. To search for existing accounts, type in values for any or all of the search fields and click Enter .
   • The system will look for an exact match for Facility, Account Type (promptable), Contract Type, Equipment Type, Item Category, and/or Reason. It will look for a partial match on the G/L Account Description; e.g. if you type in 'insurance', it will find all descriptions that contain the word insurance.
3. Click Add .
   • The Edit WO GL Accounts add screen appears.
4. Fill in the fieldsfields as required.

   Facility is a specific facility for which work will be coded to the specified account. You can right-click in the field and select Prompt to select the facility from a list.

   Ac Tp is a generic type of account that will use the GL account. You can right-click in the field and select Prompt to select the account type from a list.

   Shop is a specific shop or department at the specified facility for which work will be coded to the specified account. It is optional. You can right-click in the field and select Prompt to select the shop from a list.

   Cont Type is a specific type of contract for which work will be coded to the specified account. You can right-click in the field and select Prompt to select the contract type from a list.

   Equip Type is a specific type of equipment for which work will be coded to the specified account. It is optional. You can right-click in the field and select Prompt to select the equipment type from a list.

   Item Category is a specific item category for which work will be coded to the specified account. This allows you to split out things like fluids and oils; it also allows you to split billable and non-billable parts and tires. It is optional. You can right-click in the field and select Prompt to select the item category from a list.

   The account types that should take Item Category into consideration are:

   • ME = Materials Expense
   • CG = Cost of Parts
   • RP = Revenue Parts

   The following account types are excluded:

   • XF = InterDivisional Parts Revenue
   • YF = InterDivisional Parts Expense
   • RP = Revenue Parts (Maintenance Reserve)

   Unit is a specific equipment unit for which work will be coded to the specified account. It is optional. You can right-click in the field and select Prompt to select the unit from a list.

   Resn is a specific reason for which the GL account will be used. It is optional. You can right-click in the field and select Prompt to select the reason from a list.

   G/L Account is the general ledger account that the selected expense type will be coded to on the work orders. You can right-click in the field and select Prompt to select the account from a list.

5. Click Enter to save the defaults.
6. Click Exit to return to the menu.

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