Enrich EMMS Online Help

Pool/facility/financier accounts table  

This table allows you to work with pool facility financier accounts.

1. At the EMMS main menu, select Administration | Tables --> | Administration Tables | Accounting | Defaults | Pool/Facility/Financier Accounts.
   • The Pool/Facility/Financier GL Accounts display screen appears.
2. Click Change .
   • The Pool/Facility/Financier GL Accounts change screen appears.
3. Click Add .
   • The Pool/Facility/Financier GL Accounts add screen appears.
4. Fill in the fields as required.

   Account Group allows you to limit the list to a specific group of accounts. You can click on the Prompt  button to select the account group from a list.

   Account Type identifies the type of transaction, e.g. depreciation, capital cost, accounts payable, that the account will be used for. You can right-click in the field and select Prompt to select the accounet type from a list.

   Account Type Description is the name of the transaction type; it is filled in by Enrich.

   Pool identifies the subdivision of the equiopment inventory that the account will be used for. A value is required. You can right-click in the field and select Prompt to select the pool from a list.

   Facility is the facility the transaction using the account would occur at. A value is required. You can right-click in the field and select Prompt to select the facility from a list.

   Equipment Type is a specific kind of equipment the account will be used for. You can right-click in the field and select Prompt to select the equipment type from a list.

   Financier identifies the finance company or bank the account will be used for. A value is required. You can right-click in the field and select Prompt to select the financier from a list.

   G/L Account is the general ledger account that transactions of the specified type will be coded to. A value is required. You can right-click in the field and select Prompt to select the account from a list.

5. Click Enter to save the accounts.

Transaction Types: the following transaction types use the Pool/Facility/Financier Accounts table:

• Capital cost when posting an equipment invoice matches on facility/pool, then on pool.
• Depreciation expense (DR) and accumulated depreciation (CR) when posting depreciation matches on facility/pool, then pool, then on the facility GL accounts table, then on the system GL accounts table.
• Finance clearing (DR) and notes payable (CR) when activating, creating, deleting, and paying out of debt notes (cleared through GL); notes payable and accounts payable on payout of debt note cleared through AP; and interest expense (DR) and interest accrual (CR) on interest accrual checks the transaction first, then pool/facility/financier, then financier/facility, then financier/pool, then facility/pool, then financier, then pool, then the facility GL accounts table, then the system GL accounts table.
• Interest expense and accounts payable on DB interest posting where financier is not vendor; notes payable and accounts payable on principal posting where financier is vendor; notes payable and principal payment on principal posting where financier is not vendor checks pool/facility/financier, then financier/facility, then financier/pool, then facility/pool, then financier, then pool, then the facility GL accounts table, then the system GL accounts table.

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