Enrich EMMS Online Help

Delete a user/employee  

If the user has not acquired any history (i.e. no purchase orders, work orders, rental agreements, ETK time, etc.), this step is a lot simpler.

If the user has transactions in the system, you will not be able to remove the user completely, as history needs to be stored.

1. Delete the employee from the employee table.
   1. Go to EMMS | Administration | Security | Employees.
   2. Right-click and select Term/Reinst to terminate the employee.
   3. You will be presented with any open ETK time and/or unapproved payroll information. This will need to be cleaned up by approving the transactions for this employee, and possibly contacting the help desk to clean up any errors.
2. Delete the user default.
   1. Go to EMMS | Administration | Security | User Defaults.
   2. Right-click and select Delete. This should be allowed even with history in place for the user.
3. Delete the user ID from Enrich.
   1. Go to EMMS | Administration | Security | User IDs.
   2. Right-click and select Delete. If delete is not allowed, you will get an error.
   3. In this case, type over the user's name and enter something indicative of their circumstance (i.e. do not use, no longer employed, etc.).
4. Delete the user ID from the AS400.
   1. From EMMS | Administration | Security | User IDs, click AS/400 User ID Administration . (Since you will probably not be able to delete this user, you will need the disable them.)
   2. Right-click on the user and select Disable.

You're done.

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