Enrich EMMS Online Help

Terminate employee  

1. At the EMMS main menu, select Administration | Security | Employees.
   • The Edit Employees display screen appears.
2. Right-click on the employee and select Term/Reinst.
   • The Terminate Employee screen appears.
3. Type in the Date of Termination.
4. If necessary, change the Show Open ETK Transactions flag.
5. Click Enter .
   • The Confirm prompt appears.
6. Click Confirm.
   • If ETK is not installed, and the employee is assigned to one or more open work orders, the system will display an informational message and will allow the termination.
   • If ETK is installed:
     • If there are no open ETK transactions for the employee, the employee's status is changed to Terminated and the establishment code becomes available for re-use with a new employee.
     • If there are open transactions and the Show Open ETK Transactions is set to No, an error message will appear at the bottom of the screen and you will not be able to terminate the employee until the employee number on the transaction is changed (if possible), or the transaction is closed and/or approved.
     • If there are open work orders and the Show Open ETK Transactions is set to Yes, the ETK Open Transactions for Employee display screen appears. This screen is described in the ETK module help.
     • If there are open shifts and the Show Open ETK Transactions is set to Yes, the ETK Open Transactions for Employee display screen appears showing the open shifts. This screen is described in the ETK module help.
     • If there is open time not on a gangsheet and the Show Open ETK Transactions is set to Yes, the ETK Open Transactions for Employee display screen appears showing the open time. This screen is described in the ETK module help.
     • If there are gangsheets or payroll transactions that are not fully processed and the Show Open ETK Transactions is set to Yes, the ETK Open Transactions for Employee display screen appears showing the open gangsheets and/or payroll transactions. This screen is described in the ETK module help.
     • Note: When checking for incomplete payroll records, the evaluation is based on the value of the ETK business parameter, which can be set to Approved by Supervisor, Approved by Payroll, or Batched to Corp. So, for example, if the business parameter indicates that payroll processing is complete when the status of all records for the employee is equal to Approved by Supervisor, if there are any unapproved payroll time records for that employee, the termination will be disallowed. All records must be approved by the supervisor before that employee can be terminated.

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