Receive a sublet

1. At the EMMS main menu, click the Work Orders button. The Work Orders display screen appears.
2. Right-click on the work order and select Change. The Edit Work Order change screen appears.
3. If you want the Sublet $ column to reflect the actual amount and not the estimated amount, change it and click Enter .
4. Click Sublet . The Work With Multi-sublet POs display screen appears.
5. Right-click on the purchase order and select Change/Receipt. The Receipt Information enter screen appears.
6. Fill in the fields as required.

   Invoice Dateis the date printed on the vendor invoice. It is required. Click on the calendar button to select the date.

   Net Amountis the amount of the invoice before taxes and discounts.

   Vendor Invoiceis the pre-printed number on the vendor's invoice. It is required.

7. Click Enter . The system calculates any Taxes.
8. Click Enter . The Enter Receipt Detail change screen appears.
9. If necessary, change the prices on the screen to match your invoice and split out the labor and materials amounts.
10. To edit the Net Amount that appears at the top right of the screen:
    • Click Receiver Header . The Receipt Information screen re-appears.
11. To work with parts for a sublet line (used for managing warranty on parts that have been added):
    1. Right-click on the line and select Parts. The Maintain Sublet Parts change screen appears.
    2. Fill in the fields as required.

       Quantityis the number of units of the item that were used.

       Unit Costis the cost per unit that was charged for the item.

    3. Click Enter to save the parts information.
    4. Click Exit to return to the Enter Receipt Detail change screen.
12. To work with labor for a sublet line (used for information only):
    1. Right-click on the line and select Labor. The Maintain Sublet Labor change screen appears.
    2. Fill in the fields as required.

       Descriptionis a short description of the work that was done.

       Hoursis the amount of time the work took, to 2 decimal places.

       Rate/Houris the amount charged for the work, per hour, to 4 decimal places.

    3. Click Enter to save the labor information.
    4. Click Exit to return to the Enter Receipt Detail change screen.
13. To finish recording the invoice, click Post . The Confirm Post Receipt screen appears.
14. Click the Post Receipt #1 button or click Enter .
15. If parts were entered, the Requisitioned Parts Not Installed screen may appear. Click Enter , then click Exit .
16. The Sublet Information screen appears with the message "Posting of sublet purchase order has been completed" appearing at the bottom of the screen.

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