Vendor contract processing build

When a vendor contract processing run is requested, the following rules are used to select the contracts/units to be included:

• If you have specified a frequency, only units defined with that frequency are selected.
• Only units in Active status are selected.
• If a facility has been specified, only those units that were assigned to that facility on the processing date are included.
• Only units that are in facilities attached to the selected company are included.
• The unit is not included if its assignment date on the contract is greater than the processing date.
• The unit is not included if it is on another processing run that is in a status of In Progress or On Job Queue.
• If the unit has already been processed up to the selected processing date of this run OR if the unit has an expiry date that is prior to the last processed date for the unit, it is not included.

Once it has been decided that a contract/unit should be included on the run, the amount is calculated as follows:

• First, it must decide on a date from which to start calculating the processing amount. If the contract/unit has never been processed, the from date will be the unit's contract assignment date. If the contract/unit has been processed, the from date will be the date up to which it was last processed plus one day.
• Next, a to date must be determined. Initially, the to date is set to the specified processing date. If the unit has an expiry date on the contract that is less than the requested processing date of the run, the to date is reset to the expiry date. If that is not the case, but the contract itself has an end date that is less than the requested processing date, the to date is set to the contract end date.
• If the payment frequency is Daily, the number of days to use is calculated as to date minus from date plus 1 day. For example, if the to date is May 31, 2006 and the from date is April 15, 2006, the end result is 47 days.
• If the payment frequency is Monthly, the number of months to use is calculated in the same manner as the days, except using months. The calculation is to date (months) minus from date (months) plus 1 month. If the to date is May 31, 2006 and the from date is April 15, 2006, the end result is 2 months. Monthly processing has the potential of producing the most reason for contract adjustments. For example, if a unit is included in a May 31 run, but was only placed on the contract May 27, it would still be charged for a full month. If the unit was placed on the contract April 30, it would be charged 2 full months when processed up to May 31.

As long as the calculated amount is not zero, the contract/unit will be included in the processing run.

After all contract/units have been placed on the run, the system will look at any adjustments that should be included. Only those that are still in Entered status will be considered. The following rules are used to select the adjustments to include:

• If a specific service provider has been selected, only those adjustments for units on contract for that provider will be included.
• If a facility has been selected, only those adjustments for units in that facility on the processing date will be included.
• Only adjustments for units in facilities attached to the specified company will be included.
• The adjustment date must be prior or equal to the processing date.

Back to Add a processing run or Vendor Contracts