PM letters

1. At the EMMS main menu, select Maintenance | Preventive Maintenance | PM Letters. The Generate PM Letters enter screen appears.
2. Fill in the fields as required.

   Assigned Facilitiesidentifies up to 6 assigned facilities to print letters for. Leave blank for all. You can click on the Prompt buttons to select the facilities from a list. Note that this field may not appear, depending on your system settings.

   Contract Typeis a specific contract type to generate letters for. Leave blank for all. You can click on the Prompt button to select the contract type from a list. Note that this field may not appear, depending on your system settings.

   Customer Letteridentifies whether or not to print customer letters.

   Dealer Letteridentifies whether or not to print dealer letters. The vendor for the dealer letter will be the vendor from the equipment maintenance source.

   Include Program Categoriesidentifies whether the list of categories selected should be included or excluded from the letters.

   Include Programsidentifies whether the list of programs selected should be included or excluded from the letters.

3. To include or exclude program categories:
   1. Click Select PM Categories . The Select PM Categories screen appears.
   2. Right-click on a category and select Select. An asterisk will appear in front of the category.
   3. When all required categories have been selected, click Exit to return to the Generate PM Letters enter screen. Note that if categories have been selected, programs can not be.
4. To include or exclude specific programs:
   1. Click Select Programs . The Select Programs screen appears.
   2. Right-click on a program and select Select. An asterisk will appear in front of the program.
   3. When all required programs have been selected, click Exit to return to the Generate PM Letters enter screen. Note that if programs are selected, categories can not be.
5. Click Enter . The letters will print on your default printer. As well, work orders may be generated from dealer letters.

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