Print a consolidated invoice

When printing a consolidated invoice, if there is a contact type set up for ICB, the system will use this contact type for all supporting documents.

1. At the EMMS main menu, select Customer | Consolidated Billing | Consolidated Bills. The Work With Consolidated Bills display screen appears.
2. Right-click on the invoice and select Print. The Confirm Print Consolidated Bill screen appears.
3. If necessary, change the Print Supporting Documents and Print Invoice Summary flags.
4. Click Enter .
   • If Premium Forms is not set up, the invoice (and supporting documents if selected) will print on your default printer.
   • If Premium Forms is set up, the Invoice Print Overrides screen appears.
   • 1. Change any field values as required.

        Bypass Print Override Screen for Supporting Documents- if set to Yes, the system will submit the supporting documents to batch and the Reprint flag on the summary will be carried over to the supporting documents. If set to No, the system will prompt for each document.

        Copiesis the number of copies of the invoice to print.

        Corporate Print- if checked, identifies that the invoice should print on the corporate printer.

        Customer Emailis up to 3 email addresses to send the invoice to. It will display the email address from the customer preferences for this consolidated invoice if one exists. If more than 3 addresses exist, a new field will appear on the screen beside the third email saying "...More". You can use the Recipient List option described below to access the list and make any changes required. You can click on the Prompt buttons to select the email addresses from a list.

        Email- if checked, identifies that this invoice should be emailed to the specified customer/recipients.

        Email/Email Holdidentifies any emails that will be held.

        Holdidentifies whether the consolidated invoice should be held in the queue until released manually rather than being printed automatically.

        Out Priorityis the priority the consolidated invoice will have on the output queue. You can click on the Prompt button to select the priority from a list.

        Output Queueidentifies which output queue the invoice will be placed in.

        Preview Document- if checked, identifies that you wish to preview the consolidated invoice in your web viewer.

        Print- if checked, identifies this as an initial printing.

        Reprint- if checked, identifies this as a reprint.

        Saveidentifies whether the consolidated invoice should be saved in the output queue after it has printed.

        User Dataallows you to set up an identifier for the print job that will show up on the output queue. It is optional.

     2. If more than 3 email recipients are required:
        1. Click Recipient List . The Multiple Recipients add screen appears.
        2. Fill in the fields as required.

           Email Tois the email address to which the consolidated invoice will be sent. You can right-click in the field and select Prompt to select the email address from a list.

           Contact Methodidentifies how to deliver the consolidated invoice. You can right-click in the field and select Prompt to select the contact method from a list. Options are:
                - A - email attach (MLS)
                - C - corporate print
                - E - email
                - H - email hold
                - P - print
                - T - telephone

        3. Click Enter to save the recipients.
        4. Click Exit to return to the Invoice Print Override screen.
     3. Click Enter . If printing is selected, the consolidated invoice will print on your default printer. If email is selected, the consolidated invoice will be emailed to the identified recipients.

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