Add a new lender/financier with Enrich Financials

If Enrich Financials is being used:

1. Add the new GL account, if needed.
   1. At the Financials main menu, select General Ledger | Account Maintenance Menu | Account Maintenance. The Account Selection screen appears.
   2. Type in the new Account number.
   3. Click Enter . The General Information add screen appears.
   4. Enter a Description for the account (e.g. Notes Payable - 1-FC14).
   5. Select L (Liability) for the Account Type.
   6. Click Update to save the new account.
2. Add the vendor in Accounts Payable if paying through an AP voucher payment.
   1. At the Financials main menu, select Accounts Payable | Vendor Maintenance. The Vendor Selection screen appears.
   2. Type NEW in the Vendor field.
   3. Click Enter . The Name and Address screen appears. The new vendor's number will be displayed.
   4. Fill in the Name, first line of the Address, State, and Country for the new vendor.
   5. Click Update to save the new vendor.
3. Add the new lender to be used.
   1. At the Enrich main menu, select Asset Management | Administration | Tables | Finance | Finance Companies. The Finance Companies display screen appears.
   2. Click Change . The Edit Finance Companies change screen appears.
   3. Click Add . The Edit Finance Companies add screen appears.
   4. Type in the new Financier code and Description, and select the Vendor Code you just created, if applicable. (A blank vendor indicates that a journal entry should be created upon the monthly reconciliation instead of an AP voucher.)
   5. Click Enter to save the new financier.
4. Attach the accounting to the new financier.
   1. At the Enrich main menu, select Asset Management | Administration | Tables | Equipment | Pool/Facility/Financier Accounts. The Pool/Facility/Financier GL Accounts change screen appears.
   2. Click Add . The Pool/Facility/Financier GL Accounts add screen appears.
   3. Set up the following Account Types for the new Financier. Note that these only need to be set up for the L1 pool; the system will just use the first one it finds.
      • AP = Accounts Payable
      • FC = Finance Clearing
      • IA = Interest Accrued
      • IQ = Interest Payment (if not going through a voucher - code to cash/clearing)
      • PP = Principal Payment (if not going through a voucher - code to cash/clearing)
      • NP = Notes Payable
      • • TIP: You can use the Pool/Facility/Financier Accounting Table Listing report in BOA (path: EMMS | System Audit | Accounting Tables) to make searching a little easier.
5. Confirm the new GL account number added above is included in the Balance Sheet report.
   1. At the Financials main menu, select General Ledger | GL Report Writer Menu | Line Format Definition. The Format Selection screen appears.
   2. Select BS for the Line Format Name.
   3. Click Enter . The Line Definition (BS) screen appears.
   4. Page Down until you find Notes Payable (around line 7200 if you want to sort to that).
   5. Confirm that the account number you added is in the range specified.

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