Equipment pools

Equipment pools are subdivisions of the equipment inventory. The meaning of Unit in Enrich is quite generic; any uniquely identifiable asset may be set up as a unit. The unit pool describes groups of these assets that are generally similar, such as rental equipment, lease equipment, shop equipment, office computers, etc.

Enrich bases much of its accounting logic at the unit pool level. When accounts are defaulted, the pool to which the unit is assigned is taken into account. The movement of units between pools creates journal entries in the general ledger to reflect the change.

Pools also serve to define what asset types are allowed on specific types of contracts.

Every unit in Enrich must be assigned to a pool. The following should be considered when defining pools:

• Expense account numbers may be defined by pool. For example, the depreciation expense may be defined by the combination of facility and pool, just facility, just pool, or by a single global account.
• Depreciation templates may be defined by pool. This simplifies the depreciation setup when all depreciation rates and methods are constant for the assets in a pool.
• Contracts may draw from specific pools. The pool assignment can control which units may be placed on a new contract according to the pools assigned to the contract type.
• A unit may be assigned to only one pool. A process is available to transfer the unit to another pool, which prorates the depreciation and interest expense based on the transfer date.
• When a unit is ordered, a pool must be specified. The pool is then used to determine which approval steps, if any, are required for the order to be approved. It also determines which users have sufficient approval authority. It ultimately determines the initial pool of the asset.

Non-vehicle fixed assets should be set up in non-vehicle pools to ensure that Enrich accounting entries are created to the appropriate general ledger accounts. There is no distinction between vehicle and non-vehicle assets in terms of allowed vs. prohibited manipulations of the data. A non-vehicle asset could be selected on a rental contract, attached to a vehicle unit, sold fuel, etc. Users must be aware of which pools may be used for normal fleet management operations vs. ones that are used for other assets.

On to Add equipment pool or back to Equipment Tables