Convert units to assets

The conversion of units to assets is done as part of the screen loading process. You will see a message "Loading the conversion table from the equipment master" while the unit to asset conversion table is being built. Once the table has been built, the contents will be displayed.

If this table is empty, it means that all units in the equipment master file have been converted to assets.

Entries are sorted by Unit Number and then Asset Number.

When units are loaded into the conversion table, the Upload Processed status field is set to Blank - Not Processed. After the Asset Master entries have been created from this table, the Upload Processed Status field is set to Processed. The Convert Units to Assets display only shows records that have a status of Blank - Not Processed.

1. At the Asset Management main menu, select Assets / Asset Level Depreciation | Assets / Depreciation Conversions | Convert Units to Assets. The Convert Units to Assets display screen appears.
2. To change a conversion record:
   1. Right-click on the record and select Change. The Units to Asset Conversion Details change screen appears.
   2. Change any field values as required.

      Change Asset Number To- by default, the system will use the unit number as the asset number. If this is not what you want, change the number here.

      Asset Description- the system will use the unit description as the asset description. If this is not what you want, change the description here.

      Classis the asset class this asset will be assigned to. You can click on the Prompt button to select the class from a list.

      Sub-classis the asset sub-class this asset will be assigned to. You can click on the Prompt button to select the sub-class from a list.

   3. Click Enter to save the changes.
3. To delete a conversion record:
   • Right-click on the record and select Delete. The Upload Record Status is set to Deleted.
   • Deleted records are not displayed. They are retained in the file so that the loading of the conversion table does not try to re-create these records from the equipment master file.
4. To display a conversion record:
   • Right-click on the record and select Display. The Unit to Asset Conversion Details display screen appears.
5. To print the list of conversion records:
   • Click Print . Entries that have a Processed Status of Blank-Not Processed and the Record Status is Active are printed.
6. To run the conversion and create asset master records from the entries:
   • Click Create Asset Master . Each entry that is converted to an asset will have the Processed Status field updated to Processed. The Unit to Asset Conversion table will appear to be empty after you have run this option; the conversion records are still in the file, but Processed records are not displayed.

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