The acquisition process

The acquisition process tracks an equipment order through the following states:

1. equipment requisition - request for purchase
2. requisition approval - approval of request
3. equipment purchase order - entry and issuance of a PO
4. equipment order approval - approval of a PO
5. order tracking - track the order during the build process; update specifications
6. equipment receiving - record vendor invoice; record actual costs

Unit numbers are automatically generated when an equipment acquisition order is approved. The following mechanisms are available to control the number generation:

• Unit prefix—is a 2-character code that may be prefixed to each unit number generated. It may be useful to identify units acquired since Enrich/AM was implemented by giving them a unique prefix.
• Attachment suffix—if this parameter is active, the unit number of the parent is used to generate the unit number of the attachment by appending the attachment type to the parent unit number. Note that this is available only when the attachment and parent unit are combined on a requisition. Note also that this is a static assignment; subsequent movement of the attached unit to another parent record would NOT cause the attachment number to be changed.
• Number range—the range of numbers used by the number generator may be set up in the Auto-Number control file, accessed from the EMMS security menu.

The unit master record is created on receipt of the unit. At this time, the unit number can be changed if required.

Note: The functionality described here is also used for acquisition of non-vehicle fixed assets.

In the diagrams below, you can click on most of the process boxes to go to the relevant instructions.

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