Record the invoice for an equipment PO

The receipt of the unit with associated invoice and specification identifies the arrival of the unit to the fleet and initiates the appropriate business processes. The invoice detail provides the actual order costs for optional later comparison and review. The steps used to record the invoice information are similar to the steps used in the base Enrich product.

1. At the Asset Management main menu, select Acquisition | Invoices. The Work With Equipment Invoice display screen appears.
2. Click Add . The Add Equipment Invoice screen appears.
3. Fill in the fields as required.

   Vendoris the company the unit was purchased from. A value is required. You can click on the Prompt button to select the vendor from a list.

   Invoice Numberis the number printed on the vendor's invoice.

4. Click Enter . The Add Equipment Invoice Details screen appears.
5. Fill in the fields as required.

   PO Type/Numberis the code identifying the type of purchase order, followed by the number of the purchase order, that the invoice is for. You can click on the Prompt button to select the purchase order from a list.

   Invoice Dateis the date the vendor invoice was issued. You can click on the calendar button to select the date.

   Due Dateis the date payment is due on the invoice. This will not default to the vendor's standard terms as these usually do not apply to capital acquisition. You can click on the calendar button to select the date.

   Prepaididentifies whether or not the item has been prepaid. Prepaid items generate a GL transaction (capital cost clearing); non-prepaid items generate an AP transaction.

   Net Amountis the amount payable before taxes.

   Exchange Rateis the rate of exchange if the invoice is in a different currency from the company standard.

6. Click Enter . The Edit Equipment Invoice Units change screen appears, listing all units being invoiced.
7. Enter or change any field values as required.

   Serial #is the serial number of the unit.

   Unit Amountis the cost of the individual unit, to 2 decimal places.

   PPflags whether or not this item has been prepaid. Prepaid items generate a GL transaction (capital cost clearing); non-prepaid items generate an AP transaction. You can right-click in the field and select Prompt to select the flag from a list.

8. Click Enter to save any changes.

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