Requisitions can be created from proposals or from scratch.
The equipment requisition is the first stage of the equipment ordering process and provides a central repository of new equipment requirements. The requisition list may have been collected from various sources and then reviewed and processed centrally. The equipment description and desired features are recorded early in the requisition process, and are updated and corrected as the acquisition proceeds. Similarly, the costs are estimated as the purchase orders are created and are updated when the invoices are received.
Once all necessary changes have been made to a requisition, it can be submitted for approval. Unapproved orders (requisitions) may be placed through multiple approval stages before they become approved orders and are made available for purchasing. The approval stages or steps include sufficient levels to provide the necessary control without cluttering up the ordering process. For example, non-revenue generating units may require only one step: purchase approval. Revenue generating units may require three steps: credit approval, purchase approval, and finance approval. When an order is submitted for approval, the order value is compared to the authorization levels of the pertinent approvers and the order is sent to the first approver for each stage who meets the minimum requirements. All approvers who exceed the minimum requirements still have access to approve or reject the order.
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