Certain business processes may automatically be triggered by the delivery of a unit. This is controlled by a unit delivery milestone control file that contains the following information:
Each unit on a purchase order may have its own receipt record. This means that one vendor invoice will be expected for each unit on order. This is true even in the case of a multiple unit purchase order.
The received date must be entered for each unit on a purchase order in order to identify that the unit has been received from the vendor. This date becomes the basis for certain milestones as described above.
The invoice detail must be entered to update the actual costs. This information, upon posting, is sent to the accounts payable system. The unit number and purchase order number are recorded on the accounts payable transaction.
The work order requests raised during the preparation stage will be scheduled into the work roster with a required date based on the promised or estimated delivery date. The preparation work orders will be considered capital additions. The VMRS codes and accounts will default accordingly. This includes internal or sublet add-ons as defined during the purchase process. Prior to the work order approval process, the accounting may be overridden at the work order level.
The warranty starting date may be based on purchase date or in-service date. The in-service date will depend on the completion of the preparation work order. The system will have a limit in days from the date the unit is received to the in-service date for warranty startup. This will be set by vendor warranty.
The unit specifications recorded during the ordering process may be updated during the receipt. This includes the addition or removal of specifications.
Back to Equipment Acquisition